Senior Law Clerk - Corporate Affairs

Location: Ontario, Cananda/ Remote
Type: Full-time

What Will you do?

Job Duties

  • Planning and preparing for board and committee meetings
  • Drafting agendas and materials for board and committee meetings
  • Attending board and committee meetings and taking minutes
  • Preparing quarterly director compensation and interacting with payroll
  • Planning for annual shareholder meeting, including: logistical matters, preparing necessary documentation, attending meeting and post-meeting actions
  • Oversight and compliance of approximately 30 international subsidiaries
  • Interacting with various internal and external stakeholders on a global level
  • Drafting documents and executing accordingly for subsidiaries on an international level
  • Working with the restructuring team to assist with entity reductions and liquidations
  • Securities filings using SEDI, SEDAR and TSX SecureFile
  • Notarising documents and arranging for legalization as required (Optiva will sponsor the notary process)
  • Invoice reconciliation for legal department invoices
  • Providing guidance and input to the executive team as required
  • Arrange for annual insurance renewal
  • Drafting securities disclosure documents with input from internal stakeholders such as: Annual Information Form, Management Information Circular, CEO/CFO certifications, press releases
  • Preparing securities grants, tracking and filing same as required
  • Managing quarterly certification process
  • Reviewing corporate and securities legislation and reporting to executive team as required
  • Drafting and revising corporate governance documents as required
  • External website review and guidance as required under legislation
  • Electronic minute book maintenance and maintaining corporate records
  • Press release dissemination
  • Monitoring trends in compliance, governance and legislation relevant to the organization
  • Managing meetings and projects as required


What do you need to succeed?

Mandatory Qualification:

  • Post secondary education in a related field
  • 5 to 10 years experience in a corporate, securities and corporate secretarial role
  • Ability to communicate with executives and board members
  • Familiarity with the following software applications considered an asset: GEMS, G Suite, SEDI, SEDAR, Solium, Cyberbahn filings, Disclosurenet, Adobe Sign, IssuerOnline, SecureFile
  • Adaptable to change, quick learner and humble


Apply Now

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